When you are in charge of planning a meeting, you want to make sure that things run smoothly, that the attendees find it meaningful, and that the location is worthwhile. In today’s post, we’ll look at a few of the items that will help you to create a more productive meeting space. At NPRMC in Baltimore, we are proud to offer a variety of meeting spaces that can accommodate the size and needs of your group. When you are looking for an event venue in the Baltimore area, be sure to check out all that we have to offer and schedule your free tour today!

Table and Chair Arrangement

The traditional arrangement of a group of chairs around a table is quickly moving out of style. While many businesses offer height-adjustable desks to promote healthier lifestyles for their employees, most have not considered what should be done in the conference room. When it comes to meetings, people still want to have the choice to sit or stand.

Clarify Objectives

One of the worst feelings you can get after you walk out of a meeting is when you wonder if anyone got the point. If the agenda for the meeting is vague, and there doesn’t seem to be a clear, guiding principle for the discussion, then it can feel like a waste of time. One of the best things that you can do is to clarify the purpose of the meeting both in advance and once again right at the start. You might find that you can actually shave off a bit of time from your meeting once everyone understands the directive.

Exclusivity Matters

While we are not suggesting that you cultivate an attitude of snobbery, we are suggesting that you make a point of inviting only those who actually need to be there to your next meeting. The reason for this is to help make sure that everything stays on track. You want to avoid inviting people simply to stay on the good side of office politics if they don’t actually play a role in the meeting. Make sure to invite only those who really need to attend. When your meeting stays on track, you may find that you have more free time in your schedule than you thought you would!  

Change Scenery 

Not every meeting should happen in the main conference room. For smaller group meetings or one-on-ones, find alternative ways to hold the meeting. For example, a walk-and-talk meeting is an excellent way to change the scenery and even get some different ideas out. Additionally, it can provide the privacy you need if you work in an open-concept office. Don’t underestimate the importance of scheduling your meeting at an off-site conference center — the space and amenities it offers can do wonders for the productivity of your meetings. 

At NPRMC, we are proud to offer the second-largest banquet hall in the Baltimore area for your comfort and convenience. From our grand ballroom and in-house catering to audio visual and security services, we have all of the elements that you need to create a productive meeting space. Whether you are planning for a large crowd or a small gathering, we can help. Be sure to call and request a proposal today.