When it comes to business functions, there are many benefits of holding meetings at off-site conference centers. However, from the location and date to travel accommodations, there are a lot of details to consider to ensure the comfort of your guests. In today’s blog, we’ll review a few must-haves for your next off-site meeting and why they are important.

At the New Psalmist Retreat and Meeting Center (NPRMC), we understand that there is a lot of planning that goes into corporate events, and we want to do everything we can to ensure your meeting goes as planned. Our facility offers a wide variety of halls and rooms that are sure to suit your needs. Call us at 888-239-6272 today to request a proposal for your next event!

Four Meeting Must-Haves

When you’re planning an off-site conference, there are many details that must be considered to ensure that your meeting goes off without a hitch. Read on to learn more!

Adequate Space

Once you have determined how many people are attending your event, you’ll need to secure a conference center that has enough seating capacity to accommodate your guests. In addition to seating capacity, you and your guests will want to have enough space to comfortably move around within the meeting hall during breaks. The last thing you want is for one of your guests to have to stand during the duration of the gathering, or for everyone to feel like they are crammed into a small space.

Audio/Visual Equipment

During the course of business meetings, there is frequently a large amount of information provided to the attendees. Some people prefer to create handouts for their guests, and while it is beneficial for each guest to have his or her own copy of the information, this can prove to be too time-consuming for the host. Choosing a conference center that has state-of-the-art audio/visual equipment such as televisions, projectors, speakers, and microphones is essential to the efficiency and success of your off-site meeting.

Food and Drink

Depending on how long your meeting is scheduled to last, you may need to make some plans to have food and drink provided for your guests. If your conference begins early in the morning, your guests may appreciate having some hot coffee and tea with pastries or fruit when they arrive. Likewise, if the meeting extends into lunch or dinner hours, it is considerate to provide your attendees with a light meal. Your guests are more likely to stay focused on the meeting when they aren’t worrying about when they will get something to eat or drink.

Extra Amenities

When you are hosting a large group of people for an off-site meeting, you want to do everything you can to ensure their comfort, especially if your meeting is crucial to future business relationships. In addition to having adequate space, up-to-date audio/visual equipment, food, and drink, your guests may appreciate having additional perks such as valet parking and security. Having someone park their car upon arrival and the presence of security personnel will let your guests know you have their best interests in mind.

Leading Baltimore Conference Center

Are you searching for the right location for your next off-site meeting? NPRMC would love to help you by providing a premium location for your attendees to enjoy themselves at during the course of your conference. Contact us today at 888-239-6272 and speak with one of our friendly staff members to request a proposal!

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