Summer is a great time to plan a meeting or a conference since most people have schedules that are a little more flexible. If you have a company-wide meeting or conference that you need to plan, then be sure to contact NPRMC in Baltimore to schedule a free tour and see what our facilities have to offer. Continue reading to learn our top tips for hosting a successful summer meeting, and call today to reserve your space.

1. Location, Location, Location

One of the first things that you should consider as you plan your meeting is the proximity of your meeting room to the airport. Depending on the size of your company and the conference you are planning, there may be a fair number of people traveling by airplane. The closer you are to the airport, airport transportation, and hotels, the easier you make it for attendees to take part in the conference.

2. Good Selection of Hotels

As we mentioned, you want to make sure that you choose a meeting room that is in close proximity to a good number of hotels. Depending on the attendance that you are expecting, you want to make sure that everyone has the opportunity to book a room that will meet their needs. Nothing is quite as frustrating as finding out that every hotel is booked or the remaining available rooms are inadequate.

3. Meals

An important consideration as you plan your summer meeting is to determine what meals you will provide for conference attendees. When you choose NPRMC, we can cater meals for you to provide the comfort and convenience of delicious food that is ready to go at the end of a meeting. You can spare your attendees the frustration of trying to locate a restaurant that is within walking distance and provide them with a little more relaxation time as a result.

4. Space

As the second largest event and meeting center in Baltimore, NPRMC understands how important it is to have the right size of room for your meetings. For smaller groups, you want to make sure to avoid meeting in a large auditorium so that the acoustics complement your needs. When you are ready to have everyone meet in a whole-group setting, then you’ll want to have access to an auditorium or banquet hall. We are proud to offer a wide variety of meeting rooms of all sizes to accommodate the needs of your summer meeting.

5. Audio-Visual Capabilities

With all of the technology available at your fingertips, it can be easy to forget that you will need access to equipment at your summer conference to display information for large groups of people. NPRMC in Baltimore is dedicated to providing you with the best sound system to enhance your event. When you schedule a free tour, we can show you all of the options that we can offer to make your meeting the best one yet.

6. Security Services

No one really wants to think about the reasons for having security services, but you probably understand that this is not necessarily a luxury either. Whether you are concerned about people trying to attend your meetings that shouldn’t be a part of the conference, or you just want to avoid the possibility of a dangerous event, be sure to talk with us about the security services that you need.

7. Valet Services

One way to help your attendees have a great experience is to provide valet services. For those who live locally and will drive to the meetings and for others who have rented a vehicle, the luxury of not having to worry about parking is one they are sure to appreciate! Let us know how we can put our valet services to work for you.

As you plan the details of your summer meeting, be sure to contact NPRMC to request a proposal. When you reserve our facilities, we will get to work taking care of the details so that you can enjoy your time at the conference. Contact our conference center in Baltimore today.